Business Operations Trainee

About the Role

Key Responsibilities: A. Task & Follow-up Management 1. Maintain daily and weekly trackers of pending tasks and commitments. 2. Follow up with relevant teams and ensure tasks are completed within timelines. 3. Track action items arising from meetings and discussions. 4. Highlight delays, bottlenecks, and important pending matters. B. Approvals, Bills & Payments 1. Coordinate with Finance and other teams for bills, payments, and approvals. 2. Track pending approvals and payment-related activities. 3. Maintain deadline trackers and ensure timely follow-up. 4. Collect required documents and confirmations. C. MIS & Reporting 1. Collect and consolidate information from different departments. 2. Prepare and update daily, weekly, and monthly MIS and management reports. 3. Maintain accurate Excel/Google Sheet trackers. 4. Prepare concise status updates for the MD Office. D. Cross-functional Coordination 1. Coordinate with Finance, HR, Operations, Sales, Procurement, Admin, and other teams. 2. Ensure information and requirements are communicated clearly. 3. Follow up with stakeholders until closure. E. Meeting & Review Support 1. Prepare meeting agendas, data, and supporting material. 2. Record key discussions and action points. 3. Maintain post-meeting action trackers and follow up on closures. 4. Assist in preparing presentations and review decks. F. Documentation & Administration 1. Maintain important records, documents, trackers, and databases. 2. Support scheduling and coordination of meetings. 3. Draft routine emails, messages, and status updates. 4. Handle day-to-day requirements of the MD Office. G. Vendor & External Coordination 1. Coordinate with vendors/service providers on quotations, invoices, documents, and pending matters. 2. Follow up on deliveries, payments, and other open issues. H. Research & Special Projects 1. Conduct basic research and prepare comparisons or summaries. 2. Support the MD Office on specific projects and new initiatives. 3. Take up ad-hoc assignments as required.